Top 23 AI-Powered Productivity Tools in 2024 to Beat Your To-Do List Faster

Unlock efficiency with these AI-powered productivity tools! Streamline tasks, boost productivity, and stay ahead of the curve.

March 16, 2024

23 AI-powered productivity tools
Author
Shashank Kothari
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AI productivity tools are advanced software that uses artificial intelligence to automate tasks. They help enhance our decision-making and improve communication. These tools also boost creativity, reduce errors, and save time. 

AI productivity tools will increase output by up to 14% – a great result, right? From scheduling to writing assistance, these tools will help you work smarter, not harder.

So, I've surfed the web, pored over reviews, and tested a number of AI-powered productivity tools myself to come up with this list. Without further ado, here are my top picks to improve your productivity this year.

Writing and Editing

If you write a lot for work or school, these tools are for you. They help you ensure your writing sounds good and is error-free. Here are three of the best AI writing and editing tools:

1. ChatGPT

ChatGPT helping write an email for a school project deadline extension.‍
ChatGPT helping write an email for a school project deadline extension. 

ChatGPT is a generative AI software that helps you write better. The tool uses AI to understand what you're trying to say and gives you hints to make your writing clearer and more interesting. It can also help you brainstorm ideas and polish your final draft.

Key Features

  • Understands user prompts and contexts through natural language.
  • Creates texts based on the previous messages.
  • Maintains context throughout the whole conversation.
  • Excels in different writing niches, be it essay writing, article drafting, or storytelling.

Plans

  • Free plan. This comes with a GPT-3.5 model, which you can access on any platform.
  • Plus plan. You get access to GPT-4, which is their most capable model. $20/user/month.
  • Team plan. This plan goes for $25/user/month. It has everything the Plus plan has; you can use it to create and share GPTs in your workspace.

Best Suited For

It is a good fit for writing essays, articles, or even creative stories. Freelancers can also use it for research purposes to analyze and adeptly summarize information and provide insights and analysis. 

2. Grammarly

Grammarly is like having a personal editor who scans your writing for mistakes and helps you fix them. It checks for typos and punctuation errors. Also, it gives you tips on how to make your writing more professional and polished.

Key Features

  • Uses an advanced AI algorithm to detect and correct grammatical, spelling, and punctuation errors.
  • Analyzes the tone and style of your writing and recommend corrections to make it engaging.
  • Suggests synonyms to help improve the clarity of your write-ups.
  • Scans writeups to detect plagiarism.

Plans

  • Free plan. This plan is free, and you can generate text with 100 AI prompts.
  • Premium plan. It goes for $12/user/month. You can generate text with 1,000 AI prompts.
  • Business plan. Goes for $15/user/month, and you can generate text with 2,000 AI prompts. This plan is best for teams.

Best Suited For

It is suitable for students as they can use Grammarly to ensure error-free assignments and essays. Professional writers, bloggers, and content creators can also use the advanced writing assistance features to improve their work. 

3. QuillBot

QuillBot is used to paraphrase what F4P is all about.
QuillBot being used to paraphrase what F4P is all about.

QuillBot is a unique software that helps you rewrite sentences and paragraphs in different ways. QuillBot uses AI to know the context of your writing and suggest alternative phrasings that maintain the original meaning. It also has other tools like grammar and plagiarism checkers, summarizers, translators, apps, and extensions.

Key Features

  • Uses AI to condense lengthy texts into concise summaries. 
  • Automatically generates citations in various formats, such as APA, MLA, and Chicago.
  • Analyzes the writing style and suggest improvements to enhance clarity.
  • Scans the text for potential plagiarism.

Plans

  • Free plan. With this plan, you get 125 words in paraphrasing and 1,200 words in the summarizer. 
  • Premium plan. This plan goes for $9.95/user/month, and you will get all the available features.

Best Suited For

It is a great choice for students, academics, and content creators. 

Task and Project Management

Task and project management tools help you stay as productive as ever in your remote work. Here are the best of them:

1. ClickUp

ClickUp’s OKR dashboard, showing workload by status, task list, and goals.‍
ClickUp’s Objectives and Key Results dashboard, showing workload by status, task list, and goals. Source: ClickUp

ClickUp is a comprehensive productivity tool that allows teams to get together, discuss, make plans, and interact on everything from process documents to finished product principles.

Key Features

  • Understands natural language commands. It helps users create tasks, set reminders, and use the platform through conversational inputs.
  • Automatically assigns tasks, set due dates, and set priority on work based on predefined rules and machine learning algorithms.
  • Uses AI to analyze project data and provide insights, forecasts, and recommendations for optimizing workflows.

Plans

  • Free forever plan. This plan gives you core project management features for personal use or small teams.
  • Unlimited plan. For larger teams, this plan provides unlimited storage, advanced reporting, and guest author permissions. It goes for $7/user/month.
  • Business plan. This plan goes for $12/user/month. In addition to the Unlimited features, it includes custom exporting, increased security, and priority support.
  • Enterprise plan. This plan is best for large organizations. It offers advanced security, compliance, and personalized onboarding. 

Best Suited For

It is useful for project managers. CEOs and gig workers can use it for data-backed decision-making.

2. Trello

Trello is a visual tool that helps you organize your tasks and projects using boards, lists, and cards. It's super flexible and easy to use, which makes it perfect for individuals and teams alike. With Trello, you can see at a glance what needs to be done and who's responsible for what.

Key Features

  • Trello's Butler automation tool can be customized to handle some repetitive tasks.
  • The conversational commands can be used to create cards, assign tasks, and easily navigate the platform.
  • AI-powered suggestions help streamline workflows by recommending relevant templates, board organization, and task prioritization.
  • Can be integrated with AI assistants like ChatGPT.

Plans

  • Free plan. This plan offers core Kanban board features perfect for personal use or small teams. 
  • Standard plan. This $5/user/month plan gives you access to advanced features like custom fields, larger file attachments, and unlimited integrations. 
  • Premium plan. This plan is for larger teams, providing workspace command runs, unlimited automation, and priority support. It is $10/user/month.
  • Enterprise plan. This plan offers advanced security, compliance, and dedicated account management for organizations. It is $17.5/user/month.

Best Suited For

It is a great fit for virtual team members for visual project management, team collaboration, and agile methodologies. 

3. Asana

Asana is like your project manager in digital form. It's made to help you plan, organize, and execute projects from start to finish. With features like task dependencies and timelines, Asana makes it easy to keep track of progress and stay on schedule.

Key Features

  • Assigns project templates and workflows to streamline project planning.
  • Automatically assigns tasks, set due dates, and prioritize work based on predefined conditions.
  • Monitors project performance and identify areas for improvement.

Plans

  • Personal plan. This free plan offers core features for teams and personal use.
  • Starter plan. For $10.99/user/month, this plan lets you access advanced features like custom fields, timeline views, and unlimited dashboards.
  • Advanced plan. This plan is best for larger teams, and it goes for $24.99/user/month.

Best Suited For

It is a great choice for project managers who want to handle complex projects. They can also use it to automate repetitive tasks and optimize workflows. 

4. Jira

Jira is a project management tool that's great for teams working on complex projects with lots of moving parts. That is, it is great for remote and hybrid teams. It helps you plan, track, and manage tasks and deadlines so nothing falls through the cracks.

Key Features

  • Has the Scrum and Kanban boards for visualizing and organizing work.
  • Heps to create custom rules and workflows, automate repetitive tasks, and streamline processes.

Plans

  • Free plan. This plan gives you basic project management features like project boards and storage.
  • Standard plan. This goes for $8.15/user/month, and you get advanced features like roadmaps, agile reporting, and unlimited storage.
  • Premium plan. This $16/user/month plan provides advanced automation, user management, and data encryption.
  • Enterprise plan. This plan offers enterprise-grade security, compliance, and dedicated support.

Best Suited For

It is the best fit for students and employees to use it for bug tracking, issue management, and team collaboration. 

Communication and Collaboration

Communication and collaboration tools are helpful for people who need to work together with others. Below are the best softwares:

1. Slack

Slack is like a digital office where you can chat with your team and share files. You can also collaborate on projects in real time. This means that it is perfect for keeping everyone on the same page, whether you're working remotely or in the same building.

Key Features

  • Lets you quickly find relevant messages, files, and information across various channels and conversations.
  • Suggests relevant channels, apps, and resources based on the context of conversations.
  • You can leverage Slack's integration with AI tools to automate various workflows, such as scheduling meetings, generating reports, or triggering specific actions based on predefined conditions.

Plans

  • Free plan. This free plan offers essential communication and collaboration features, like one-on-one meetings.
  • Standard plan. This paid plan costs $7.25/user/month and provides advanced features like guest access, unlimited app integrations, and increased file storage.
  • Plus plan. Made for larger teams, this plan costs $12.50/user/month and includes additional security and compliance features and enhanced support.
  • Enterprise grid plan. For organizations, this plan starts at $6.67/user/month and offers advanced security, compliance, and administrative controls, along with dedicated support.

Best Suited For

It is great for students and employees who can use it for team communication, project collaboration, remote and distributed teams, and workflow automation.

2. Zoom

 A Zoom meeting.‍
Source: Zoom

Zoom is a video conferencing app that makes it easy to have face-to-face meetings with your team, no matter where they are. For instance, if you're hosting a brainstorming session or giving a presentation, Zoom has got you covered.

Key Features

  • Offers screen sharing and virtual backgrounds for interactive presentations.
  • Has an AI-based noise cancellation technology that effectively filters out background noise.
  • Generates real-time closed captions.
  • Automatically generate a meeting summary, including key topics discussed, action items, and highlights.

Plans

  • Basic plan. This plan is free and includes features like unlimited one-on-one meetings and group meetings up to 40 minutes.
  • Pro plan. This paid costs $14.99/user/month and offers advanced features like meeting recordings, social media streaming, and cloud recording transcripts.
  • Business plan. Made for small and medium businesses, this plan costs $19.99/user/month and includes additional features like company branding, dedicated customer support, and cloud storage for recordings.
  • Enterprise plan. This plan is for big companies and starts at $19.99/user/month.

Best Suited For

Zoom is best for remote teams to meet and collaborate, online classes and training, virtual events, and webinars.

Note-taking and Documentation

Note-taking and documentation tools are helpful for anyone who needs to keep track of information. Here are the best tools:

1. Notion

Notion is like a digital notebook that lets you capture ideas and take notes. Also, it helps you organize information in one place. So, it is perfect for individuals and teams who need a flexible tool for managing projects, tasks, and knowledge.

Key Features

  • Quickly finds information, documents, and tasks across your workspace.
  • Suggests relevant templates, databases, and workflows based on the context of your work.

Plans

  • Free plan. This plan is free and includes basic features like unlimited pages, sharing, and seven days of history.
  • Plus plan. This paid plan costs $8/user/month and offers additional features like unlimited guests, version history, and advanced permissions.
  • Business plan. Designed for teams, this plan costs $15/user/month and includes collaborative workflows, admin tools, and priority support.
  • Enterprise plan. Pricing is customized based on their specific needs.

Best Suited For

This tool is best for students and business leaders who want to make use of note-taking and knowledge management. Project managers can also use it for team collaboration.

2. Evernote

Evernote’s handwriting search feature.‍
Evernote’s handwriting search feature. Source: Evernote

Evernote is a versatile note-taking app that helps you capture ideas and organize notes. As a result, it helps you stay productive. Whether you're brainstorming ideas, taking meeting notes, or creating to-do lists, Evernote has got you covered.

Key Features

  • Recognizes text in images and PDF files.
  • Searches for handwritten notes. 
  • Suggests relevant tags, notebooks, and related content based on the context of your notes.

Plans

  • Free plan. This plan includes features like creating and synchronizing notes across devices, capturing web clippings, and adding attachments.
  • Personal plan. This paid plan costs $14.99/user/month and offers additional features like advanced search capabilities, note annotation, and PDF annotation tools.
  • Professional plan. This plan costs $17.99/user/month.
  • Teams plan. This plan costs $24.99/user/month.

Best Suited For

This tool is best for freelancers and students who can use the note-taking and information capture feature for research and study. Project managers can also use it to collaborate.

3. Otter.ai

Otter.ai giving a summary of all the meetings that were written down using it
Otter.ai giving a summary of all the meetings that were written down using it. Source: Otter.ai

Otter.ai is an AI-powered transcription and note-taking tool that makes capturing and reviewing spoken conversations easy. That is to say, it is perfect for recording meetings, interviews, lectures, etc. It also automatically transcribes them into searchable, editable text.

Key Features

  • Allows you to quickly find notes, documents, and attachments across your entire note collection
  • Has a real-time transcription of spoken conversations with high accuracy.
  • There is a speaker identification feature and highlighting for easy reference.
  • Has playback controls and keyword searches for quickly finding the necessary information.
  • Generates a concise summary of transcribed audio. 

Plans

  • Basic plan. This is totally free to use but lacks most features.
  • Pro plan. This plan is $10/user/month and has unlimited monthly transcription minutes, advanced editing tools, and priority customer support.
  • Business plan. This is $20/user/month and has additional features like centralized billing, admin controls, and enhanced security
  • Entrepreneur plan. This is a customized plan for big companies.

Best Suited For

This tool is best for freelancers or hybrid workers to use for remote meetings and interviews. Students and researchers can also use it for lectures and presentations. It can also be used for podcast and content creation, note-taking, and documentation.

4. Microsoft Office

As a long-time user of Microsoft Office, I can confidently say that it is a comprehensive suite of productivity tools that has been great for both personal and professional use. Its many tools have become an indispensable asset in daily workflow.

Key Features

  • Provides advanced writing suggestions, grammar checks, and style recommendations.
  • Analyzes and visualizes complex data sets with ease.
  • Assists in creating captivating presentations by suggesting visually appealing layouts, design ideas, and even generating slide content based on my inputs.

Plans

  • Microsoft 365 personal plan. This plan costs $6.99/user/month and includes one person's access to Word, Excel, PowerPoint, Outlook, and other Office apps.
  • Microsoft 365 Family plan. At $9.99/user/month, this plan allows up to 6 people to use Office apps across multiple devices.

Best Suited For

Any professional can use Office as it is well suited for document creation and editing. CEOs, researchers, and analysts can use it for data analysis and reporting, as well as presentations and slideshows.

5. Google Services

Google's suite of products and services has revolutionized the way we work, collaborate, and stay organized. Google's services have become an integral part of our daily workflow, from cloud storage and productivity tools to AI-powered assistants and search capabilities.

Key Features

  • Integrates AI-driven writing suggestions, grammar checks, and styling recommendations to enhance writing quality.
  • Understands and responds to voice commands, helping us perform tasks hands-free and efficiently.

Plans

Google services are free to use.

Best Suited For

Students and CEOs – in fact, anybody can use it for collaboration, cloud storage, research, information gathering, file management, communication, and AI assistance.

Personal Productivity

Personal productivity tools are helpful for anyone who wants to stay organized and get things done. Here are two of the best AI personal productivity tools:

1. Google Assistant

Google Assistant is like having a helpful assistant right at your fingertips. It uses AI to understand your voice commands. It also provides you with personalized assistance throughout your day.

Key Features

  • Its advanced AI voice recognition feature allows you to interact with the assistant hands-free.
  • Controls smart home devices, such as lights, thermostats, and speakers, using voice commands.
  • Learns from your preferences, habits, and usage patterns and then provides personalized recommendations and tailored experiences.

Plans

It is free to use.

Best Suited For

This tool is for freelancers to perform daily task management duties. Anyone can use the hands-free control feature and smart home automation.

2. Siri (Apple ecosystem)

Siri is Apple's virtual assistant that helps you stay organized and productive with your Apple products. Examples include the iPhone, iPad, or Mac. The tool uses AI to understand your voice commands and perform tasks to make your life easier.

Key Features

  • Listens to voice commands for setting reminders, sending messages, and making calls without lifting a finger.
  • Integrates with Apple services like Calendar, Messages, and Maps for easy task management.
  • Uses the machine learning capability for personalized suggestions and notifications based on your habits and preferences to help you stay productive throughout the day.

Plans

It is free to use.

Best Suited For

Siri is best for anyone to use for device control, automation, and hands-free control.

Image Generation

Image generation tools are great for anyone who needs to create visuals, be it marketers, content creators, or social media managers. Here are the best AI image generators:

1. Lensgo

The image of a woman sitting next to the swimming pool generated by Lensgo
The image generated by Lensgo

Lensgo is an AI-powered image generation tool that helps you create stunning visuals for your projects. It uses advanced algorithms to generate images based on your preferences and requirements.

Key Features

  • Recognizes and identifies objects like flowers simply by uploading them. It will also give you the name and overview of the objects
  • Improves the quality and appearance of your visuals.

Plans

  • Free plan. This plan has just 50 points a day.
  • Standard plan. This costs $6/user/month and has 1,000 points for that month.
  • Pro plan. Pro is the most popular plan. It costs $22/user/month and has 4,000 points for the month.
  • Mega plan. This plan is $49/month and has 10,000 points a month. It is recommended for big companies.

Best Suited For

If you would love to create a stock image for school projects or blog posts, this tool is for you.

2. Midjourney

Midjourney is an AI-powered image generation tool that helps you create professional-looking images for your needs. It uses machine learning algorithms to analyze your content and generate images tailored to your needs.

Key Features

  • Offers image templates and themes for creating pictures in different styles and genres.
  • Applies various artistic styles to the generated images.
  • Upscales and enhances the resolution and quality of the generated images.

Plans

  • Free plan. This is the free plan with limited monthly image generation credits.
  • Basic plan. This paid plan costs $10/month and provides additional image generation credits and higher-resolution outputs.
  • Standard plan. At $30/month, this plan offers even more image generation credits, priority queuing, and access to advanced features like image variation and upscaling.
  • Pro plan. Made for professional users, this plan costs $60/month and includes unlimited image generation credits, commercial usage rights, and priority support.

Best Suited For

This tool is for those who want to generate stock images for school work, blogs, and social media posts.

Video Generation

Here are the best AI video generators:

1. InVideo

InVideo is a versatile video creation platform that combines AI technology with natural editing tools to help you create engaging videos in minutes. It offers many templates, effects, and features to make your videos stand out.

Key Features

  • Edits and assembles videos based on your desired style, content, and preferences.
  • Generates realistic and natural-sounding voice-overs in various languages and accents, eliminating the need for manual voice recording.
  • Applies color correction, stabilization, and other enhancements to videos.

Plans

  • Free plan. InVideo offers a free plan with limited access to features and watermarked exports.
  • Business plan. This paid plan costs $15/user/month and provides access to premium features, unlimited exports, and 60GB of cloud storage.
  • Unlimited plan. At $30/user/month, this plan offers unlimited storage, advanced team collaboration tools, and priority support.

Best Suited For

This tool is best for content creators, marketers, educators, and trainers.

2. Synthesia

Synthesia is an innovative AI-powered platform that has revolutionized the way we make videos. Its cutting-edge technology allows you to generate highly realistic and expressive AI avatars that can lip-sync to any script or audio recording.

Key Features

  • Leverages advanced NLP capabilities to understand and interpret text, ensuring accurate lip-syncing and natural-sounding speech
  • Generates lifelike facial animations and expressions for the avatars.
  • You can clone your own voice or use pre-existing voice models to have the AI avatars speak in a natural and expressive manner.

Plans

  • Starter plan. This paid plan costs $22/user/month and provides access to advanced features, higher-resolution exports, and unlimited video generation.
  • Creator plan. It is $67/month and includes additional features like custom avatar creation, voice cloning, and priority support.
  • Enterprise plan. For large organizations, pricing for this plan is customized based on specific needs.

Best Suited For

It is suitable for video content creators, online educators, marketers, etc.

SEO

SEO tools are essential for anyone who wants to improve their website's visibility on search engines. Here are five of the best AI-powered SEO tools:

1. Frase.io

Frase SEO showing content analysis and average score.
Frase SEO showing content analysis and average score. Source: Frase

Frase.io is an AI-powered content optimization tool that helps you create SEO-friendly content. It uses natural language processing to analyze your content and provide recommendations for improving its relevance and search engine ranking.

Key Features

  • Quickly analyzes and surfaces information, data, and insights from different sources.
  • Has AI-driven content optimization suggestions for improving readability and SEO.
  • You can use the platform's AI-powered scoring system to evaluate the quality and comprehensiveness of your content.

Plans

  • Solo plan. This paid plan costs $14.99/user/month and provides access to advanced research and outline generation features.
  • Basic plan. At $44.99/month, this plan includes additional features like content optimization, scoring, and team collaboration tools.
  • Team plan. It is $114.99/month and has everything the Basic plan has, but it can be used by up to three users.

Best Suited For

Best for content writers, bloggers, content marketers, and SEO professionals.

2. Scalenut

Scalenut is an AI-driven SEO platform that helps you identify and prioritize SEO opportunities for your website. It uses machine learning algorithms to analyze your website's performance and provide actionable insights for improving its search engine ranking.

Key Features

  • Identifies technical SEO issues and optimization.
  • Identifies high-value keywords and monitors their performance.
  • Understands the intent behind queries to provide relevant and personalized responses.

Plans

  • Essential plan. $19/user/month with 100,000 AI words.
  • Growth plan. $39/month with unlimited AI words.
  • Pro plan. $75/month with unlimited AI words.
  • Enterprise plan. Custom plan tailored to your needs.

Best Suited For

Best for content writers, bloggers, content marketers, and SEO professionals.

3. Surfer SEO

Surfer SEO analysing and showing the SEO score of a text.
Surfer SEO analyzing and showing the SEO score of a text. 

Surfer SEO helps you optimize your website's content for search engines. It uses AI algorithms to analyze top-ranking pages. Lastly, it provides recommendations for improving your content's relevance and authority.

Key Features

  • Analyzes keyword usage, content length, and other ranking factors.
  • Identifies opportunities to improve your website's visibility in search engine results.

Plans

  • Essential plan. This plan costs $89/month and you can use it on up to 30 articles.
  • Scale plan. This plan costs $129/month and you can use it on up to 100 articles.
  • Scale AI plan. This plan costs $219/month and you can use it on up to 30 articles. You can also generate 10 ready-to-rank AI articles.
  • Enterprise plan. This plan starts from $399/month, you can customize it to suit your needs.

Best Suited For

Best for content writers, bloggers, content marketers, and SEO professionals.

AI-powered productivity tools are essential for getting tasks done quickly and improving your overall productivity. Remember, AI will likely not replace human creativity and intuition. However, you can enhance your abilities with these tools. Thank you for reading and I hope it helped.

Author
Shashank Kothari
F4P Contributor

My goal is to empower readers with insightful blogs that explore future trends, provide practical guidance, and spark curiosity. Together, let's navigate the path to personal and professional growth in an ever-changing world.

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